The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Executive Director responsibilities include:
· Collaborate with the Board of Directors in developing a vision and strategic plan to guide the organization
· Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
· Act as a professional advisor to the Board of Director on all aspects of the organization's activities
· Foster effective teamwork between the Board and the Executive Director and between the Executive Director and staff
· Act as a spokesperson for the organization
· Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
· Represent the organization at community activities to enhance the organization's community profile
Operational planning and management
· Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
· Ensure that the operation of the organization meets the expectations of its clients, Board and funders
· Oversee the efficient and effective day-to-day operation of the organization
· Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
· Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained
· Provide support to the Board by preparing meeting agenda and supporting materials
Program planning and management
· Oversee the planning, implementation and evaluation of the organization's programs and services including live performances and educational programs
· Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board
· Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
· Oversee the planning, implementation, execution and evaluation of special projects
Human resources planning and management
· Determine staffing requirements for organizational management and program delivery
· Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
· Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
· Recruit, interview and select staff that have the right technical and interpersonal abilities to help further the organization's mission
· Ensure that all staff receives appropriate training to perform their assigned duties
· Monitor the performance of staff on an ongoing basis and conducting an annual performance review
· Coach and mentor staff as appropriate to improve performance
Financial planning and management/Fundraising
· Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
· Work with the Board and Development staff to secure adequate funding for the operation of the organization
· Oversee the development of fundraising plans to increase the funds of the organization
· Participate in fundraising activities as appropriate
· Approve expenditures within the authority delegated by the Board
· Ensure that sound bookkeeping and accounting procedures are followed
· Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
· Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
· Ensure that the organization complies with all wage and hour legislation
· Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
· Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization
· Identify and evaluate risks to the organization's people (clients, staff, management, volunteers),property, finances, goodwill, and image and implement appropriate risk mitigation plans
· Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage and understand the conditions and limitations of the insurance coverage
· Knowledge of leadership and management principles as they relate to nonprofit/ voluntary organizations
· Knowledge of all federal, state and local legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation etc…
· Knowledge of human resources management
· Knowledge of financial management
· Knowledge of project management
· Must be able to lift and carry objects up to thirty pounds
· Must be available to work outside regular hours during fundraising campaigns and various performances and events
· Must have a valid driver’s license and means of transportation
The Executive Director should demonstrate competence the following:
· Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
· Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
· Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
· Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
· Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
· Focus on Client Needs: Anticipate, understand, and respond to the needs of students and patrons to meet or exceed their expectations within the organizational parameters.
· Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
· Lead: Positively influence others to achieve results that are in the best interest of the organization.
· Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
· Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
· Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
· Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
· Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.
· Most work is conducted in an office/school/music venue environment.
· Executive Director works a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.
IMMEDIATE SUPERVISOR: Board of Directors
Education: Bachelor's degree or equivalent experience. Formal music training a plus.
Experience: 5 or more years of progressive management experience in a nonprofit organization. Experience building and maintaining long-term relationships with boards, major donors, foundations and corporations. Experience as a professional musical artist and/or educator preferred.
SALARY/BENEFITS: Salary Range: $55,000-65,000. Benefits: Includes health insurance, vacation and holidays.