Job Details

Executive Director
Nashville Jazz Workshop

Date Posted: Monday, March 05, 2018  

Current Posting Expires: 5/4/2018  
Position Description - Responsibilities and Requirements:

The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.


The Executive Director responsibilities include:



·      Collaborate with the Board of Directors in developing a vision and strategic plan to guide the organization

·      Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization

·      Act as a professional advisor to the Board of Director on all aspects of the organization's activities

·      Foster effective teamwork between the Board and the Executive Director and between the Executive Director and staff

·      Act as a spokesperson for the organization

·      Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate

·      Represent the organization at community activities to enhance the organization's community profile


Operational planning and management

·      Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization

·      Ensure that the operation of the organization meets the expectations of its clients, Board and funders

·      Oversee the efficient and effective day-to-day operation of the organization

·      Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate

·      Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained

·      Provide support to the Board by preparing meeting agenda and supporting materials


Program planning and management

·      Oversee the planning, implementation and evaluation of the organization's programs and services including live performances and educational programs

·      Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board

·      Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality

·      Oversee the planning, implementation, execution and evaluation of special projects


Human resources planning and management

·      Determine staffing requirements for organizational management and program delivery

·      Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff

·      Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations

·      Recruit, interview and select staff that have the right technical and interpersonal abilities to help further the organization's mission

·      Ensure that all staff receives appropriate training to perform their assigned duties

·      Monitor the performance of staff on an ongoing basis and conducting an annual performance review

·      Coach and mentor staff as appropriate to improve performance


Financial planning and management/Fundraising

·      Work with staff and the Board (Finance Committee) to prepare a comprehensive budget

·      Work with the Board and Development staff to secure adequate funding for the operation of the organization

·      Oversee the development of fundraising plans to increase the funds of the organization

·      Participate in fundraising activities as appropriate

·      Approve expenditures within the authority delegated by the Board

·      Ensure that sound bookkeeping and accounting procedures are followed

·      Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization

·      Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization

·      Ensure that the organization complies with all wage and hour legislation


Community relations/advocacy

·      Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization

·      Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization


Risk management

·      Identify and evaluate risks to the organization's people (clients, staff, management, volunteers),property, finances, goodwill, and image and implement appropriate risk mitigation plans

·      Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage and understand the conditions and limitations of the insurance coverage



·      Knowledge of leadership and management principles as they relate to nonprofit/ voluntary organizations

·      Knowledge of all federal, state and local legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation etc…

·      Knowledge of human resources management

·      Knowledge of financial management

·      Knowledge of project management

·      Must be able to lift and carry objects up to thirty pounds

·      Must be available to work outside regular hours during fundraising campaigns and various performances and events 

·      Must have a valid driver’s license and means of transportation



The Executive Director should demonstrate competence the following:

·      Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.

·      Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.

·      Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

·      Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

·      Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.

·      Focus on Client Needs: Anticipate, understand, and respond to the needs of students and patrons to meet or exceed their expectations within the organizational parameters.

·      Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

·      Lead: Positively influence others to achieve results that are in the best interest of the organization.

·      Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.

·      Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities

·      Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

·      Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

·      Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.



·      Most work is conducted in an office/school/music venue environment.

·      Executive Director works a standard work week, but additionally will often work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.



Education: Bachelor's degree or equivalent experience. Formal music training a plus.

Experience: 5 or more years of progressive management experience in a nonprofit organization. Experience building and maintaining long-term relationships with boards, major donors, foundations and corporations. Experience as a professional musical artist and/or educator preferred.


SALARY/BENEFITS: Salary Range: $55,000-65,000. Benefits: Includes health insurance, vacation and holidays.


Job Type: Full-time
Job Categories:
  • Executive Director/CEO
  • General Management
Contact Information and Procedure:


Please submit cover letter and resume to Applications accepted until April 6, 2018. No phone calls please.

NJW Executive Search Committee 1319 Adams Street Nashville, TN, TN 37208