The Land Trust for Tennessee
Location: Nashville, Tennessee
About the Position and The Land Trust for Tennessee
The Land Trust for Tennessee (“LTTN”) is an accredited non-profit land conservation organization with offices in Nashville and Chattanooga. LTTN has protected over 125,000 acres through more than 380 conservation projects across Tennessee. As we celebrate our 20th year, we will host events statewide, including LTTN’s Annual Meeting and Celebration, Once in a Blue Moon, landowner celebrations, press conferences, community gatherings, public meetings, board member receptions, and thank you events – from 10 to 700 attendees. The position is based in Nashville and offers an impactful, demanding work opportunity at one of the region’s premiere conservation organizations.
The Events Manager develops and executes meaningful events that garner revenue, press and brand awareness; reinforce donor loyalty, and engage new supporters. As a member of the Development team, this position reports to the Senior Director of Development. Our events provide a platform to express the passion and skills we have for protecting land important to Tennessee and give pride of ownership to both volunteers and attendees.
The ideal candidate for the Events Manager position will possess a unique combination of logistical and relational attributes. The person will have a professional special events background, a proven track record of outstanding customer service with an ability to build and maintain positive relationships with internal and external stakeholders. This person will be able to multi-task, prioritize their workload, anticipate project needs, and meet goals and deadlines.
Active Event Responsibilities:
- Serve as the project management lead for all LTTN events.
- Work collaboratively with all Land Trust team members and volunteers, developing the priorities, strategies, concepts, themes and formats of events that serve different organizational purposes.
- Negotiate costs and services with vendors, book event spaces, arrange food, beverage, supplies, decorations, and goods. Coordinate audiovisual equipment, on-site production and post-event clean-up.
- Guide staff and manage volunteers working on each event, delegating as appropriate.
- Manage and coordinate attendee check-in processes, run of show, speakers and performers.
- Manage and coordinate on-site event components (e.g. signage, banners, step & repeat, auction items, bidding/donation/purchase apps or sheets, sponsor benefit placements).
- Manage and coordinate post-event follow-up with vendors, sponsors and staff members.
- Lead all event planning and production meetings and discussions.
- Provide regular progress reports for each event.
- Create and manage detailed budgets for each event while managing expenses and maximizing all revenue opportunities.
- Manage vendors, venue, deliveries and pick-ups, logistics, municipal permits, vendor/event insurance and solicitation of in-kind support.
- Research venue options, coordinate appointments for site visits to venues.
- Schedule events on organizational calendar and keep separate event calendar and backup timelines.
- Create/revise room layouts and seating arrangements for each event, working with others as appropriate.
- Seek new, creative elements for recurring events to keep them relevant, attracting repeat and new attendees.
- Develop and implement plans to grow event impacts (revenue, attendance and awareness).
Qualifications & Personal Characteristics
- Outgoing - You enjoy working with all kinds of people and work well independently and with a team in a fast- paced environment.
- Resourceful - You’re comfortable operating in a small and growing organization with limited resources.
- Efficient - You possess superior time management, delegation and multi-tasking skills.
- Forward-looking - You’re able to anticipate needs, foresee problems, and propose solutions.
- Clear - You’re able to communicate directly, respectfully and appropriately in both writing and in speaking.
- Principled - You interact effectively, honestly and professionally with staff, volunteers, donors, board members and other stakeholders.
- Mission-driven - You are (or will quickly be) versed in and passionate about conservation.
- Time-flexible - You are available to work evenings and weekends and travel throughout Tennessee, sometimes on short notice.
- Nimble - You recognize that there may not be one roadmap for a successful event or program and you can adjust your approach.
- Humble - You work to get the job done, with no task being beneath you, but with the ability to inspire others to join you in the hard work.
- Bachelor’s degree in the Business, PR, marketing, hospitality or related field or equivalent additional experience
- 3-5 years successful professional experience in event planning and volunteer management in a collaborative work setting, coordinating small (10 guests) gatherings and large (700+guests) special events
- Proven track record of meeting event revenue goals
- Demonstrated budget management and negotiation skills
- Nonprofit, political campaign and/or startup experience preferred, but not required
- Proficient in MS Office
- Project management experience
The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
Salary is commensurate with experience. Background check required prior to hire.
Comprehensive benefits package, including medical and life insurance with dental, vision and disability options. The Land Trust for Tennessee is an equal opportunity employer and a tobacco-free environment.