Job Details

Administrative Coordinator
Centennial Park Conservancy

Date Posted: Tuesday, August 13, 2019  

Current Posting Expires: 10/12/2019  
Position Description - Responsibilities and Requirements:

The Administrative Coordinator is responsible for managing a variety of tasks that are critical to support the ongoing operations of Centennial Park Conservancy, including:

Donor/Member Management Support

  • Enter transactions and maintain donor/member database utilizing NEON customer relationship management software

  • Write, print, and mail ongoing correspondence, including membership renewals, donor acknowledgement letters, and other communication materials; maintain mailing lists; work with printer on outsourced projects including newsletters, invitations, and other print elements; manage RSVP lists for various events; work with Executive Director on communications to retain and attract members; create reports as needed

Other Fundraising Support

  • Work with gala committee to support the organization’s annual gala, including: managing solicitation mailings, recording and acknowledging donations, ensuring proper recognition in print and digital materials; perform other gala tasks as needed

  • Support for the organization's Capital Campaign by tracking pledges, acknowledging payments, and handling other tasks as needed

  • Work with Executive Director and Marketing Coordinator on annual fundraising campaigns, including: Spring Campaign, Big Payback, Giving Tuesday, and Winter Campaign

  • Compile support materials for grant applications; assist in writing narratives for grant applications as needed

Board Liaison Support

  • Serve as a liaison to the board of directors; assist in planning and management of board and committee meetings, including developing agenda, gathering materials, scheduling meetings, managing attendee lists, ordering catering, taking minutes, surveying board; manage other board-related tasks as needed

Financial Management Support

  • Scan checks, make bank deposits, print checks through QuickBooks (for those that are not electronically processed), and support part-time Bookkeeper as needed

  • Maintain physical records of revenue, expenses, statements, and other financial reports

Office Management Support

  • Answer phone and greet visitors; maintain office filing and administrative records; pick up and distribute mail; perform other office management tasks as needed

  • Update Annual Registrations, including: Giving Matters, Corporate Annual Report, TN Charitable Solicitations Permit, PCI Compliance, and SAM

Parthenon Volunteer Support

  • Recruit, train, schedule, and track volunteer greeters at the Parthenon

  • Schedule and track two weekly architecture tours at the Parthenon

  • Collaborate with Parthenon staff on management of docent program

QUALIFICATIONS

  • Proven expertise working in a nonprofit organization and managing communications with board, donors, and members utilizing a CRM donor database
  • Strong organizational, project, and time management skills; exceptional accuracy and attention to detail; ability to perform and prioritize multiple tasks seamlessly
  • Exceptional written and verbal communication skills
  • Experience managing sensitive and confidential information with discretion
  • Self-starter and team player who works collaboratively to achieve mutual goals
  • Strong knowledge of computers, including Microsoft Office and Google Drive programs
  • Availability to work evenings and weekends as needed for special events
  •  Ability and lift up to 40 pounds

HOW TO APPLY

Please submit a cover letter and resume to jobs@conservancyonline.com.

ABOUT CENTENNIAL PARK CONSERVANCY

The Parthenon and Centennial Park have been essential parts of Nashville’s fabric for more than a century. As a nonprofit support organization working in partnership with Metro Parks, Centennial Park Conservancy (formerly The Conservancy for the Parthenon and Centennial Park) is committed to our mission of preserving, enhancing, and sharing the Parthenon and Centennial Park so that future generations may benefit from these enriching cultural and educational landmarks. The organization is responsible for a variety of initiatives focused on maintaining the park’s vibrancy. Centennial Park Conservancy divides its efforts into four key areas: The Parthenon: a full scale replica of the Grecian monument, a fine art gallery, and a museum that curates historical and contemporary exhibits with over 300,000 visitors annually; Musicians Corner: an inclusive outdoor event series attended by 75,000 people annually that presents free, diverse, and accessible live music for all ages and socio-economic groups; Kidsville: an educational program that serves over 10,000 children (ages 2-12) annually and provides free activities in the Parthenon, Park, and outreach locations; Centennial Park Revitalization: a public and private partnership with Metro Parks to revitalize Centennial Park for 21st century Nashville use.

Job Type: Full-time
Job Categories:
  • Administrative
  • Communications/Marketing/PR
  • Fundraising/Revenue Development
  • Volunteer Management
Contact Information and Procedure:
Please submit a cover letter and resume to jobs@conservancyonline.com
John Tumminello 2565 Park Plaza Nashville, TN 37203
Email: job@conservancyonline.com
Website: http://conservancyonline.com
Phone:
Fax: